w7_Thuraiya_ Project Team Roles & Responsibilities

Project Team Roles & Responsibilities

1-      Problem identification:

After receiving the project charter for the commencement of a new project and the WBS is defined a new team to be formed to deliver the task.  one of the important actions to move forward from this stage is to establish clear roles & responsibilities to the team members. To measure each role and the responsibilities assigned to them Responsibility Assignment Matrix (RAM) which divides the responsibilities into Responsible, Accountable, Consulted and Informed (RACI) it is used in order to define clearly the expected role from each one.

2-      Feasible Alternatives

This can be done either by:

-          Role description

-          RAM/RACI Matrix

-          The third option is to combine the two options.

3-      Development of the outcome of the alternatives

This section of the blog explains the three different options listed above:

1-      Role description

Role	description
Project Director	The role of the director is responsible of overall operational and management responsibility of the project and to monitor and manage the project during the term.
Project Manager	Responsible the overall responsibility for the successful initiation, planning, design, execution, monitoring, controlling and closure of a project.
Project Engineer	project engineer's responsibilities include schedule preparation, pre-planning and resource forecasting for engineering and other technical activities relating to the project.
Financial Advisors	To support OPWP during the term of the service in analysis the market and sitting the minimum eligibility requirements for the bidders who will be qualified, evaluating bids and Negotiate with the bidders
Technical Advisors	To provide the technical support to the project team and evaluate the technical bids.
Legal Advisors	To support the advisory team on the legal aspect of the project.
Legal Counsel	Overall support on legal aspect and insurance of compliance with the regulator.

2-      RAM/RAQI Matrix:

After the WBS is defined a new team to be formed to deliver the task.  one of the important actions to move forward from this stage is to establish clear roles & responsibilities to the team members. To measure each role and the responsibilities assigned to them Responsibility Assignment Matrix (RAM) which divides the responsibilities into Responsible, Accountable, Consulted and Informed (RACI) it is used in order to define clearly the expected role from each one.

The table below defines the role of each:

 for the projects in OPWP the following tables illustrates the RAM/RAQI Matrix:

Code	Activity	Project Director	project manager	project Engineer	Technical Advisors	Financial Advisors	Legal Advisors	legal Council
01.00.00.00	OPWP Procurement Process
01.11.00.00	Project Definition	A	R	R	R	R	R	C
01.11.21.00	Kick off meeting	A	R	R	R	R	R	C
01.11.22.00	PDR, CPP and Risk allocation	A	R	R	R	R	R	C
01.11.21.31	Preparation of the project layout	A	R	R	R	I	I	C
01.11.21.32	manage stakeholders	A	R	R	R	R	R	C
01.11.21.33	approve document by regulator.	I	I	I	I	I	I	I
01.12.00.00	Tendering Period	A	R	R	R	R	R	C
01.12.23.00	Request for Qualification	A	R	R	R	R	R	C
01.11.23.34	preparation of documents	A	R	R	R	R	R	C
01.11.23.35	approve document by regulator.	I	I	I	I	I	I	I
01.11.23.36	Release of RFQ to the Market	A	R	R	I	R	I	C
01.11.23.37	answer clarification	A	R	R	R	R	R	C
01.11.23.38	evaluate Statement of Qualifications	A	R	R	R	R	R	C
01.11.23.39	Regulatory approval	I	I	I	I	I	I	I
01.12.24.00	Request for Proposal	A	R	R	R	R	R	C
01.12.24.310	Site Visit	A	I	R	R	R	I	C
01.12.24.311	Bid evaluation	A	R	R	R	R	R	C
01.12.24.312	Issue clarification request	A	R	R	R	R	R	C
01.12.24.313	Receive responses from bidders	A	R	R	R	R	R	C
01.12.24.314	Finalise bid evaluation	A	R	R	R	R	R	C
01.12.24.315	Negotiation with selected bidder	A	R	R	R	R	R	C
01.12.24.316	Regulatory approval	I	I	I	I	I	I	I
01.12.24.317	Award and execution	A	R	R	R	R	R	C
01.12.24.318	Access to Site required	A	R	R	I	I	I	C

3-      combination of both options:

to provide as many information available to avoid the risk of misguided during the term of the service.

4-      Selection criteria

The most important element of roles and responsibilities are to be clearly identified and comprehensively explained to eliminate the risk of any delays or incorrect actions during the term of the service.

5-      Analysis and Comparison of the alternatives

From the above data option 1 gives brief summary of the job without any details. Option 2 on the other hand is very detailed and gives a clear idea on the breakdown of the tasks in addition to the exact role of each member in each and every milestone. Further option 3 which is to combine both options and provide the members with both the description and the matrix insures that the member captures the full picture of his role.

6-      Selection of the preferred alternative

The best alternative is option three and that is due to the comprehensive explanation of the role and the responsibilities of each member.

7-      Performance monitoring and the post evaluation results

The selected option should be implemented for the upcoming projects and measure the understanding of the members through their performance during the term of the service.

8-      References

i.                     CARA DOGLIONE, JULY 25, 2016, Understanding Responsibility Assignment Matrix (RACI Matrix)

https://project-management.com/understanding-responsibility-assignment-matrix-raci-matrix/

ii.                   Duncan Haughey, RACI MATRIX

https://www.projectsmart.co.uk/raci-matrix.php

iii.                 E. Scott Geller, Ph.D., The Stages of Teamwork

http://www.safetyperformance.com/TheStagesofTeamwork.pdf